How do I renew my Filipino worker’s POEA Contract?

To hire a Filipino domestic worker in Malaysia (or any other country where Filipinos are employed), you will need to abide by the regulations of the Philippine Overseas Employment Administration (POEA). This includes registering a POEA standard form employment contract with the Philippine Overseas Labour Office (POLO) in Malaysia. 

If it is your first renewal, you will need to engage a licensed agency accredited by the POEA to submit a contract at the Embassy for contract verification. For your second renewal (going into year 5 & 6), employers and workers can submit a contract for verification without the involvement of an agency. You can visit POLO at the Philippines Embassy to submit your documents upon obtaining an online appointment through the POLO Kuala Lumpur online portal. Appointments at POLO gets booked up easily, so you may also try to email them at polo_kualalumpur@yahoo.com to request for an expedited appointment. Kindly note that they will only open a new month’s appointment slots at the beginning of said month.

Upon obtaining an appointment, these are the documents you’ll need to prepare:

  1. POEA Contract notarised by a Malaysian Notary Public 
  2. POEA Affidavit notarised by a Malaysian Notary Public
  3. Previous POEA Contract 
  4. Copy of Employer’s IC 
  5. Copy of Worker’s Passport & Work Permit 
  6. Worker’s Original Passport 
  7. Worker’s Insurance Policy 
  8. Proof of SOCSO registration and contribution (only applicable to Malaysian employers, including Malaysian PR employers)

Below are the sample of SOCSO documents POLO would require for POEA contract verification or renewal.

Proof of SOCSO registration: Sample Letter of Approval Domestic Worker
Proof of SOCSO contribution: Sample Acknowledgment Contribution Received

For details on how to register your domestic worker for SOCSO, kindly refer to our blog post here (link: https://hirepinkcollar.com/compulsory-socso-coverage-for-employers-of-domestic-workers-2021)

Don’t have time for this? Pinkcollar can assist you to renew your worker’s POEA contract at your convenience. Get in touch with us today!


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