2-B Document Checklist [Expatriate employer hiring an Indonesian domestic helper for childcare & housekeeping]
Published on 17 Apr 2025, last updated on 5 May 2025
Table of contents
When hiring an Indonesian domestic helper in Malaysia, the Malaysian Labour Department (JTK) and Immigration Department require certain employer documents for the visa application. The exact documents required depend on your civil status (single, married, divorced), the purpose of hiring (childcare, elderly care, housekeeping) and the number of foreign domestic helpers you are hiring for your household.
This document checklist is for Expatriate Employers hiring an Indonesian domestic helper to assist with Childcare & Housekeeping. If you're unsure about which documents to provide or need assistance, please reach out to the Pinkcollar team for guidance and support.
Document Checklist Index for Expatriate Employers Hiring an Indonesian Domestic Helper
| Checklist Index | Hiring Reason & No. of Hires | Employer Type |
|---|---|---|
| 2-A | Childcare only (1 helper) | Expatriate |
| 2-B | Childcare and Housekeeping (2 helpers) | Expatriate |
2-B Document Checklist [Childcare & Housekeeping]
As an Expatriate Employer hiring an Indonesian domestic helper to assist with Childcare & Housekeeping, please provide the following documents:-
Personal Documents
1. Personal Documents
☑ PASSPORT-SIZE PHOTO (BLUE / WHITE BACKGROUND ONLY) of the Employer. Two (2) pieces.
☑ PASSPORT of the Employer with a minimum passport validity of one year. One (1) copy.
☑ EMPLOYMENT/ RESIDENCE PASS of the Employer. One (1) copy.
☑ LATEST UTILITY BILL showing residential address where worker will be employed. Astro and/or internet bills will also be accepted. One (1) copy.
☑ TENANCY AGREEMENT OR SALES & PURCHASE AGREEMENT showing residential address where worker will be employed. One (1) copy.
Hiring Documents
2. Hiring Documents
☑ FOR CHILDREN UNDER 15 (INCLUDING INFANTS): Birth Certificate of ALL children aged under 15. One (1) copy each.
☑ PASSPORT of ALL children aged under 15. One (1) copy each. *For Malaysian children, please provide MyKid copy
☑ DEPENDENT PASSES of the Employer's Children. One (1) copy each. *For Malaysian children, this is not required
☑ FOR EXPECTING MOTHERS (FIRST CHILD): Doctor’s Pregnancy Confirmation Letter issued by any Government or Specialist Hospital. The Doctor’s Letter should verify the Employer's or Spouse's pregnancy. One (1) copy.
☑ PROOF OF LARGE RESIDENCE: House front (with house/unit number displayed), house interior and street name signage photos to be submitted as supporting documentation for the Application (see Appendix I for Sample Photos). Photos of the Guardhouse and Condominium Building are also required if the Employer is residing in a condominium. One (1) photo each.
Civil Status Documents
3.1. Civil Status Documents (if the Employer is Married)
☑ PASSPORT-SIZE PHOTO (BLUE / WHITE BACKGROUND ONLY) of the Employer's Spouse. Two (2) pieces.
☑ PASSPORT of the Employer's Spouse. One (1) copy. *For Malaysian spouse, please provide IC copy only
☑ DEPENDENT PASS of the Employer's Spouse. One (1) copy. *For Malaysian spouse, this is not required
☑ MARRIAGE CERTIFICATE. One (1) copy.
3.2. Civil Status Documents (if the Employer is Divorced)
☑ MARRIAGE CERTIFICATE. One (1) copy.
☑ DIVORCE CERTIFICATE and COURT ORDER showing custody of children. One (1) copy each.
3.3. Civil Status Documents (if the Employer is Widowed)
☑ MARRIAGE CERTIFICATE. One (1) copy.
☑ DEATH CERTIFICATE of Employer’s spouse. One (1) copy.
Income Documents
Minimum Household Income Requirement
To hire 2 Indonesian domestic helpers, Malaysian Immigration regulations require a minimum household income of RM14,000/month. Please ensure your income documents reflect this. Read our full cost guide here.
4. Income Documents
☑ LATEST THREE (3) MONTHS’ SALARY SLIPS of the Employer certified as true by the Human Resource or Hiring Manager of the Employer’s Company.
☑ EMPLOYMENT VERIFICATION LETTER from the Company verifying the Employer's current job at said Company. This letter must be signed by an HR representative or Manager and stamped with either the company stamp or a Certified True Copy (CTC) stamp.
- If the Employer's Employment Pass is processed by the Malaysian Development Investment Authority (MIDA):
☑ LATEST e-Be Form of the Employer.
Appendix I: Sample House Photos
If the Employer resides in a landed house:
1. House Front Photo with visible house number
2. House Interior Photo
3. Street Name Signage Photo
If the Employer resides in an apartment/ condominium:
1. House Front Photo with visible apartment number
2. House Interior Photo
3. Street Name Signage Photo
4. Guardhouse Photo
5. Condominium Building Photo
Are you an expatriate employer hiring for childcare & housekeeping in Malaysia?
If you're unsure about which documents to provide or need assistance with this checklist to start hiring an Indonesian domestic helper, reach out to the Pinkcollar team for guidance and support.