G-1 Document Checklist [Malaysian/ PR employer hiring a Filipino domestic helper for housekeeping]
Published on 6 Feb 2024, last updated on 20 Jun 2024
Table of contents
When hiring a Filipino domestic helper in Malaysia, the Malaysian Labour Department (JTK) and Immigration Department require certain employer documents for the visa application. The exact documents required depend on your civil status (single, married, divorced), the purpose of hiring (childcare, elderly care, housekeeping) and the number of foreign domestic helpers you are hiring for your household.
This document checklist is for Malaysian/ PR Employers hiring a Filipino domestic helper to assist with Housekeeping. If you're unsure about which documents to provide or need assistance, please reach out to the Pinkcollar team for guidance and support.
Due to the differences in Malaysian Immigration procedures across state Immigration units, only Malaysian employers who reside outside of Kuala Lumpur, Selangor and Johor (e.g. Perak and Penang) are allowed to hire their first foreign domestic helper for housekeeping purposes.
| Checklist Index | Hiring Reason & No. of Hires | Employer Type |
|---|---|---|
| A-1 | Childcare only (1 helper) | Malaysian/ PR |
| B-1 | Childcare and Housekeeping (2 helpers) | Malaysian/ PR |
| C-1 | Elderly care only (1 helper) | Malaysian/ PR |
| D-1 | Elderly care and Housekeeping (2 helpers) | Malaysian/ PR |
| E-1 | Elderly care and Childcare (2 helpers) | Malaysian/ PR |
| F-1 | Elderly care, Housekeeping and Childcare (3 helpers) | Malaysian/ PR |
| G-1 | Housekeeping only (1 helper) | Malaysian/ PR |
| H-1 | Caregiving for individuals below 60 years old (1 helper) | Malaysian/ PR |
G-1 Document Checklist [Housekeeping]
As a Malaysian/ PR Employer hiring a Filipino domestic helper to assist with Housekeeping, please provide the following documents:-
Personal Documents
1. Personal Documents
☑ PASSPORT-SIZE PHOTO (BLUE / WHITE BACKGROUND ONLY) of the Employer. Two (2) pieces.
☑ NRIC of the Employer-Applicant. One (1) copy. *For foreign spouse, please provide Passport copy and visa copy in Malaysia
☑ LATEST UTILITY BILL showing residential address where worker will be employed. Astro and/or internet bills will also be accepted. One (1) copy.
Hiring Documents
2. Hiring Documents
☑ PROOF OF LARGE RESIDENCE: House front, house interior and street name signage photos to be submitted as supporting documentation for the Application (see Appendix I for Sample Photos). Photos of the Guardhouse and Condominium Building are also required if the Employer is residing in a condominium. One (1) photo each.
Civil Status Documents
3.1. Civil Status Documents (if the Employer is Married)
☑ PASSPORT-SIZE PHOTO (BLUE / WHITE BACKGROUND ONLY) of the Employer's Spouse. Two (2) pieces.
☑ NRIC of the Employer's Spouse. One (1) copy. *For foreign spouse, please provide Passport copy and visa copy in Malaysia
☑ MARRIAGE CERTIFICATE. One (1) copy.
3.2. Civil Status Documents (if the Employer is Divorced)
☑ MARRIAGE CERTIFICATE. One (1) copy.
☑ DIVORCE CERTIFICATE . One (1) copy.
3.3. Civil Status Documents (if the Employer is Widowed)
☑ MARRIAGE CERTIFICATE. One (1) copy.
☑ DEATH CERTIFICATE of Employer’s spouse. One (1) copy.
Income Documents
4.1. Income Documents (if the Employer is Married & working in Malaysia)
☑ LATEST e-Be Form of the Employer and Spouse, if the Spouse is also working AND
☑ E-FILING statement verifying LHDN’s receipt of e-BE of the Employer and Spouse, if the Spouse is also working AND
☑ If there are outstanding tax payments, additionally provide TAX PAYMENT RECEIPT. One (1) copy each.
OR
☑ LATEST EPF CONTRIBUTION STATEMENT of the Employer and Spouse, if the Spouse is also working AND
☑ LATEST THREE (3) MONTHS’ SALARY SLIPS of the Employer and Spouse, if the Spouse is also working.
4.2. Income Documents (if the Employer is Single/ Divorced/ Widowed & working in Malaysia)
☑ LATEST e-Be Form of the Employer AND
☑ E-FILING statement verifying LHDN’s receipt of e-BE of the Employer AND
☑ If there are outstanding tax payments, additionally provide TAX PAYMENT RECEIPT. One (1) copy each.
OR
☑ LATEST EPF CONTRIBUTION STATEMENT of the Employer AND
☑ LATEST THREE (3) MONTHS’ SALARY SLIPS of the Employer.
4.3. Income Documents (if the Employer is working abroad/ out of Malaysia)
☑ LATEST THREE (3) MONTHS’ SALARY SLIPS certified as true copies by Employer's Company HR AND
☑ EMPLOYMENT VERIFICATION LETTER confirming Employer’s current job at said Company AND
☑ LATEST INLAND REVENUE DEPARTMENT STATEMENT proving the payment of income tax in said country of work.
Appendix I: Sample House Photos
If the Employer resides in a landed house:
1. House Front Photo with visible house number
2. House Interior Photo
3. Street Name Signage Photo
If the Employer resides in an apartment/ condominium:
1. House Front Photo with visible apartment number
2. House Interior Photo
3. Street Name Signage Photo
4. Guardhouse Photo
5. Condominium Building Photo
Are you a Malaysian employer hiring for housekeeping?
If you're unsure about which documents to provide or need assistance with this employer checklist to start hiring a Filipino domestic helper, reach out to the Pinkcollar team for guidance and support.